Checklist for Outings

Before     the day of the outing did you ...

     
  • Coordinate   with the site you plan on visiting?
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  • Schedule   and acquire suitable and sufficient transportation?
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  • Decide   on and make arrangements for meals?
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  • Recruit   or assign enough volunteers or staff for the outing?

 

Before   you leave do you have with you ...

     
  • Directions   in all vehicles?
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  • Money,   check, tickets etc.?
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  • Insurance   and release forms?
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  • Head   Count for total staff and youth in all vehicles?
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  • Back-up   Plan for bad weather?
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  • All   your kids?

 

When   you arrive ...

     
  • Go   over the rules of conduct with the youth, again.
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  • Check   the schedule with the on-site coordinators.
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  • Inform   staff and youth of the schedule of on-site activities.
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  • Inform   the staff and youth of meal times and location.
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  • Select   one or more stationary positions with staff as well as one or more wandering   staff.
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  • Select   one stationary position as the central meeting and check-in point.
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  • Inform   all staff and youth of the central meeting point and check-in times.
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  • Inform   all youth to make sure that they have a good time!

 

When   you are ready to leave ...

     
  • Meet   at the central meeting point.
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  • Take   a head count and make sure all are present and accounted for.
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  • Once   all youth and staff are accounted for, process out to the vehicles to take   you home.
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  • Once   everybody is in their vehicles, take another head-count.
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  • Proceed   home.
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  • Make   sure all youth are returned to where they are supposed to be, as previously   arranged.

 

When   you return and all youth have been sent home ...

     
  • File   your forms for later use.
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  • Make   copies of any used incident reports and file them with parish and diocese.  
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  • Thank   all staff for a job well done.
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  • Note   any disciplinary measures that need to be taken regarding future outings.  
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  • Submit   all expenses and receipts to the appropriate office or individual.

Taken   from the OCA Resource   Handbook for Lay Ministries